AUSTRALIAN CHAMBER CHOIR
TERRA AUSTRALIS TOUR, 2019


Denmark, Germany, Belgium, France and UK

Information for Singers
Dates
/Flights

Depart Melbourne: Thai Airways TG466: 3:15 PM Thursday 27 June
Arrive Hamburg: Lufthansa LH8 10:05 AM Friday 28 June
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Depart Frankfurt: 2:45 PM Wednesday 24 July
Arrive Melbourne: 8:00 PM Thursday 25 July

We will travel as a group. We will be bound by the conditions of Thai Airways and Lufthansa.

European Tour Itinerary


Hamburg (3 nights), Ribe (2 nights), Copenhagen (2 nights), Berlin (3 nights), Hannover (2 nights), Bonn/Cologne (1 night), Koksijde (2 nights), Paris (2 nights), London (2 nights), Darmstadt (1 night), Piern am Chiemsee (2 nights), Tübingen (4 nights). Subject to change. Concert details are published on the rehearsals page.

Cost


We will ask you to pay a European Tour Contribution of $2,080.  A non-refundable deposit of $380 is payable by 31 December, 2018. The remaining payment of $1,700 will be payable by April 16.

Your payment will be made into the ACC bank account:
Name of Account: Australian Chamber Choir Inc
BSB: 013 374
Account number: 489943054
Be sure to mark your payment clearly with your name.

You can request that we withhold your agreed fees for concerts from August 2018 until June 2019 and put this amount towards your European Tour Contribution. If you take part in all concerts, the total fees should cover the cost of your trip.
 If you request this, then
1. we will withhold your payments until the European tour, or until they equal $2,080, whichever occurs first.
2. After we have withheld fees equal to $2,080 we will revert to paying any remaining concert fees into your bank account.
3. You should calculate any Remaining European Tour Contribution amount owed by you. Do this by adding together the fees for all concerts you have sung in or will sing in from 1 September 2018 to 30 June 2019. Subtract this total from $2,080. Please pay your Remaining European Tour Contribution into the ACC account on or before 16 April 2019.
4. Should you be unable to take part in a concert due to illness, you will need to add an amount equivalent to that concert fee to your calculated “Remaining European Tour Contribution”.

Other Obligations


CONCERTS

To be eligible to take part in the European tour, you should be able to make yourself available for our Terra Australis concerts in Australia and the corresponding rehearsals. We anticipate that there will be three to five performances. Dates will be posted here when confirmed.
We would expect that you would also commit to the remainder of the 2019 program: Concert 1 (Bach St John Passion) and Concert 3 (Keys to Heaven).

Payment


The Terra Australis program in Canberra and Sydney over a weekend is under the same conditions as European tour concerts. Your travel costs and breakfasts are covered and you are not paid a fee.

Accommodation


This will be a mixture of billeting and/or twin-share and/or bunk room.  We will do our best to inform you in advance if laundry facilities are not available.  There may be occasions when you will need to hand-wash underwear and/or a shirt. You will be given the option to upgrade bunk room accommodation to single/double/twin by paying an agreed price. If you require upgrades, please let us know before January 30, 2019.

Meals


All breakfasts and four other meals (beverages not included) will be provided. Where any meals or snacks are provided, this will be indicated in your itinerary wherever possible. You may need on some days to buy two meals. When you are staying with billets, evening meals will normally be provided by billets.

Transport


We will travel by public transport.  Before our departure you will be provided with a detailed itinerary.  We will have a meeting of the tour group, during which you can ask any questions relating to the itinerary or anything else. When planning our travel days, we try to avoid early starts whenever possible.  We aim to commence group travel after 9.00am.  Travel schedules are selected for the least number of changes within a reasonable travel time. Where the scheduled duration of train travel is longer than 6 hours, travel will be in first class where available.
On arrival at our destination it is not always possible to go directly to our accommodation.  In these instances, your luggage will be stowed in a secure place and we will arrange for you to have access to it at an agreed time. Sometimes there will be a walk from the train or bus station to our concert venue or accommodation.  When we are wheeling our suitcases, the walk should not be longer than 11 minutes.  In these cases, transport can be arranged for individuals with serious mobility issues.
When staying in larger cities, such as Berlin, Bonn/Cologne, Copenhagen or Paris, you should expect to pay for your own public transport to and from the concert venue and around the city for sight-seeing etc.

Your responsibilities

• You travel at your own risk and must take out travel insurance. We recommend that you take out insurance at the time of making your deposit.
• You undertake to travel with the choir on the scheduled transport and to take part in all scheduled rehearsals, recordings and performances as required.  Should you for any reason miss the scheduled transport, it is your responsibility to find your way to the next engagement at your own expense. We will provide you with a full itinerary and you need to carry this with you at all times.
• In order to keep costs to a minimum, we undertake our tours without any additional administrative staff. Instead, we operate on a co-operative basis, with all members of the travelling group volunteering to undertake certain jobs during the tour. We will give you more details closer to the time.

Insurance


You should choose an insurance policy that is right for you. It is a requirement of participation in this tour that you take out a policy that includes medical insurance for the European Union. You may wish to consult the ACC’s travel agent for advice.
Security
Choir members are responsible for their own belongings, including passport and tickets.
We recommend that you carry your passport, credit card and non-replaceable tickets on your person at all times, ie in a bum bag, money belt or round-your-neck passport pouch.  We recommend that you do not carry important documents in a wallet, pocket or handbag.

Passport
 and Visas

We recommend that you make a photocopy of your passport and leave it in your suitcase, along with your travel insurance document. Please let Liz know when you express interest in the tour if you will travel on a non-Australian passport. It will be your responsibility to secure the necessary visas.

Luggage

You are strongly encouraged to travel light.  Airline weight limit for check-in luggage is 15k.  We recommend a small 55cm high suitcase with wheels and a long pull-along handle.  Click here to see Liz’s packing list, which may assist you to keep it light. We need to carry our suitcases up and down stairs when changing trains. You will carry your own music and concert clothes. You will be given 10 CDs to carry in your suitcase, which will be sold at concerts.  We recommend keeping music in a separate light bag.   Carry-on luggage limit is 7k, not including a lap-top.

Money


Cirrus-Maestro card for eftpos and/or Travel Money card and/or credit card. We recommend having two forms of access to currency eg a credit card and a Travel Money card. Keep a record of the card numbers in another place.  Buy some Euros for your arrival before departure.  Currency in Denmark is Danish Krone. You should budget to be able to cover the cost of at least one meal per day, inner-city public transport, other personal items and sight-seeing.

Mobile


Please bring your mobile phone, preferably a smart-phone, where you can keep your itinerary in the calendar.  Be sure to unlock your phone before departure so that you can use a European sim card. We recommend a data plan for all tour participants.

Medicines


Get any prescriptions that you may need made up before you go.  If you tend to suffer from a recurring medical problem eg throat infections, then get your doctor to prescribe a suitable anti-biotic that you can take with you just in case.  Leave all prescription medications in their original packaging, showing your name and any instructions. Any over-the-counter medications that you might need are also best bought in Australia.  Some of these may require a prescription overseas.  And that means a visit to a doctor. If you become unwell and need to see a doctor, of course we can arrange that for you. Keep your receipt and your insurer will refund your costs according to their conditions.

Special Dietary Requirements


Please let Liz know if you are vegetarian or have health-related or other dietary requirements.

Alternative flights


It will be possible for a limited number of persons to change the date and/or the routing of their inward flight. To do this, you need to contact Cathy Sullivan at Eastern Hill travel before 31 January 2019 and pay your deposit. If you choose to do this, you are liable to pay any difference in price between group-ticketed seats and available seats on your alternate flight dates as well as any other additional costs associated with your date/route change. Requests for alternative travel arrangements will be dealt with on a first-come-first-served basis. Your change request will be taken into consideration from the date on which you request it or from the date on which you pay your deposit, whichever is later. All alternative arrangements must be finalised by 28 February 2019.

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