AUSTRALIAN CHAMBER CHOIR

EUROPEAN TOUR, 2019
Denmark, Germany, Belgium, France and UK

Information for Partners travelling with singers of the Australian Chamber Choir

Travel with the Australian Chamber Choir as an accompanying partner is by invitation only.
The information below is for non-singing partners of ACC singers.  It is not to be confused with the Information for Singers, provided at www.auschoir.org/eurotour-2019-description

European Tour 2019 Itinerary
Hamburg (3 nights), Ribe (2 nights), Copenhagen (2 nights), Berlin (3 nights), Hannover (2 nights), Bonn/Cologne (1 night), Koksijde (2 nights), Paris (2 nights), London (2 nights), Darmstadt (1 night), Prien am Chiemsee (2 nights), Tübingen (4 nights). Subject to change. Concert details are published on the rehearsals page.

Flights

You will travel with the ACC group on the Thai airways and Lufthansa flights below.

Depart Melbourne: Thai Airways TG466: 3:15 PM Thursday 27 June
Arrive Hamburg: Lufthansa LH8 10:05 AM Friday 28 June
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Depart Frankfurt: 2:45 PM Wednesday 24 July
Arrive Melbourne: 8:00 PM Thursday 25 July

We will travel as a group. We will be bound by the conditions of Thai Airways and Lufthansa.

Cost

Your airfare includes long haul flights plus the flight from London to Frankfurt on 17 July and is estimated at $2325 including all taxes. The airfare amount is payable to Eastern Hill Travel. The included taxes will vary slightly depending upon world oil prices and the exchange rate at time of payment. In addition to the airfare, you pay a Partner Payment of $2,100* to the Australian Chamber Choir.  This is a flat-rate fee for land travel, all accommodation, breakfasts, five meals with the group and a boat tour on the Bruges canal system.

Payment Schedule

A non-refundable Partner Payment deposit of $400 is payable on or before 31 December 2018.
16 April 2019: The remaining outstanding Partner Payment of $1,700* is payable on or before 16 April 2019.
You will receive an invoice from Eastern Hill Travel for the airfares, which will be payable according to the payment schedule provided by Eastern Hill Travel.

Your partner will follow the payment schedule for singers, which has different amounts and dates. Your Partner Payment (including the deposit) should be paid to the following account:

Name of Account: Australian Chamber Choir Inc
BSB: 013 374
Account number: 489943054

Be sure to mark your payment clearly with your name.

Accommodation
You and your partner will get a double/twin room with ensuite bathroom in our hotels in Ribe, Copenhagen, Berlin, Köln, Paris and London. In Hamburg you will get a room with two bunk beds and a shared bathroom. All other accommodation will be with billets, where you will most likely be provided with a double room. We will do our best to inform you in advance if laundry facilities are not available.  There may be occasions when you will need to hand-wash underwear and/or a shirt. Should you elect to book accommodation independently of the group, you will inform the Tour Manager in advance and will do so at your own expense. No part of the flat-rate fee to the ACC will be refundable against alternative accommodation arrangements.

Transport
We will travel by public transport.  Before our departure you will be provided with a detailed itinerary.  We will have a meeting of the tour group, during which you can ask any questions relating to the itinerary or anything else. When planning our travel days, we aim to commence group travel after 9.00am wherever possible.  Travel schedules are selected for the least number of changes within a reasonable travel time. Where the scheduled duration of travel is longer than 6 hours, train travel will be in first class where available. Should you elect to travel independently of the group, you will inform the Tour Manager in advance and will do so at your own expense. No part of the flat-rate fee to the ACC will be refundable against alternative travel arrangements.

On arrival at our destination it is not always possible to go directly to our accommodation.  In these instances, your luggage will be stowed in a secure place and we will arrange for you to have access to it at an agreed time. Sometimes there will be a walk from the train or bus station to our concert venue or accommodation.  When we are walking with our suitcases, the walk should not be longer than 11 minutes.  In these cases, transport can be arranged for individuals with a broken leg(!) or similar.

When staying in larger cities, such as Hamburg, Copenhagen, Berlin, Paris or London, you should expect to pay for your own public transport to and from the concert venue, to and from your accommodation and around the city for sight-seeing etc.

Meals
Breakfast will be provided. Your package includes five evening meals (beverages not included). Where any meals or snacks are provided, this will be indicated in your itinerary wherever possible. You may need on some days to buy two meals but many additional evening meals will be provided by billets. No part of the flat-rate fee to the ACC will be refundable against non-attendance at meals.

Your responsibilities
• You travel at your own risk and must take out travel insurance. We recommend that you take out insurance at the time of making your deposit. You undertake to travel with the choir on the scheduled transport.  Should you for any reason miss the scheduled transport, it is your responsibility to find your way to the next destination at your own expense. We will provide you with a full itinerary and you need to carry this with you at all times.
• In order to keep costs to a minimum, we undertake our tours without any additional administrative staff. Instead, we operate on a ‘co-operative’ basis, with all members of the travelling group volunteering to undertake certain jobs during the tour. We will give you more details closer to the time.

Insurance
You should choose an insurance policy that is right for you. It is a requirement of participation in this tour that you take out a policy that includes medical insurance for the European Union and inform the Tour Manager of the details. You may wish to consult the ACC’s travel agent for advice.

Security
You are responsible for your own belongings, including passport and tickets.

We recommend that you carry your passport, credit card and non-replaceable tickets on your person at all times, ie in a bum bag, money belt or round-your-neck passport pouch.  We recommend that you do not carry important documents in a wallet, pocket or handbag.

Passport
 and Visas

We recommend that you make a photocopy of your passport and leave it in your suitcase, along with your travel insurance document. Please let Liz know when you express interest in the tour if you will travel on a non-Australian passport. It is your responsibility to secure the necessary visas.

Luggage
You are strongly encouraged to travel light.  Airline weight limit for check-in luggage is 20k.  We recommend a small 55cm high suitcase with wheels and a long pull-along handle of not more than 15k.  Click here to see Liz’s packing list, which may assist you to keep it light. We need to carry our suitcases up and down stairs when changing trains. You will carry your own music and concert clothes. You will be given 10 CDs to carry in your suitcase, which will be sold at concerts.  We recommend keeping music in a separate light bag.   Carry-on luggage limit is 7k, not including a lap-top.

Money
Cirrus-Maestro card for eftpos and/or Travel Money card and/or credit card. We recommend having two forms of access to currency eg a credit card and a Travel Money card. Keep a record of the card numbers in another place.  Buy some Euros for your arrival before departure.  Currency in Denmark is Danish Krone (DKK). Currency in Britain is British Pounds (GBP). You should budget to be able to cover the cost of at least one meal per day, inner-city public transport, other personal items and sight-seeing.

Mobile
We recommend that you bring your mobile phone, preferably a smart-phone, where you can keep your itinerary in the calendar.  Be sure to unlock your phone before departure so that you can use a European sim card. We recommend German Lycamobile.

Medicines
Get any prescriptions that you may need made up before you go.  If you tend to suffer from a recurring medical problem eg throat infections, then get your doctor to prescribe a suitable anti-biotic that you can take with you just in case.  Leave all prescription medications in their original packaging, showing your name and any instructions. Any over-the-counter medications that you might need are also best bought in Australia.  Some of these may require a prescription overseas.  And that means a visit to a doctor. If you become unwell and need to see a doctor, of course we can arrange that for you. Keep your receipt and your insurer will refund your costs according to their conditions.

Special Dietary Requirements
Please let Liz know if you are vegetarian or have health-related or other dietary requirements.

Alternative Flights
It will be possible for up to 5 persons to change the date and/or the routing of their inward flight. To do this, you need to contact Cathy Sullivan at Eastern Hill travel before the end of March, 2017. If you would like to do this, you are liable to pay any additional costs incurred, eg difference in price between group-ticketed seats and available seats on your alternate flight dates. Requests for alternative travel arrangements will be dealt with on a first-come-first-served basis according to the date on which your deposits were paid.

* We have calculated the ‘Partner Payment’ to be as economical as possible for partners of ACC singers.  If the accommodation is with billets, then there will be no additional cost to partners.  If the accommodation is in a hotel or hostel, then there will be an additional charge to partners to cover the additional costs of a double room and breakfast.

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